Creating a Payroll Budget for Your Business

December 14, 2022

Everyone in business knows that budgeting is key in order to maintain a healthy cash flow. Having an idea of your outgoings means you can forecast better, and easily deal with any problems that may arise. Setting aside funds for payroll should be included within your cash flow budget, particularly as it is one of the biggest fixed costs each month.

Not only will you have staff on your back asking where their pay is, but HMRC will also be onto you if you aren’t organised when it comes to your payroll! Let’s have a quick look at what a payroll budget is, and how to introduce one into your business.

What is a Payroll Budget?

Put simply, a payroll budget shows the total projected costs of employing people within your business, during a specific time period. This is usually controlled by HR managers, and fed into the bigger budgeting plan for a business.

It is important to include all full-time employees on the payroll budget, as well as part-time workers, contractors, agency workers, and anyone hired for short-term projects within the business too. Whilst a payroll budget isn’t required by law for HMRC, it is an extremely useful document to have!

Why Create a Payroll Budget?

We have already touched on cash flow, the main reason behind businesses creating payroll budgets, so here are some others:

  1. Improving business efficiencies

By having a spreadsheet of current payroll costs, you can easily see whether it would be more beneficial to employ someone part-time for an upcoming project, or outsource this to a specialist.

  1. Growth planning

Even if you don’t plan on hiring new staff as your business grows, you still need to factor in pay rises for your existing staff as they take on new responsibilities. A payroll budget will allow you to see whether this is feasible or not.

  1. Ensuring compliance

When you pay staff using cloud payroll software, HMRC automatically receives an update of how much is owed in terms of National Insurance Contributions and more. Having a payroll budget will prevent these additional costs from being a surprise, enabling you to factor them into your spending plan.

  1. Planning for extra benefits

With Christmas looming, many businesses are finding ways to reward their staff for their hard work, but how much do you have available to spend on each person? If you have a payroll budget, you will know exactly how much! 

The Importance of Good Software

The best way to create your payroll budget is by using payroll software, such as Sage 50 Payroll. You will be provided with the data you need to create your payroll budget, such as the number of employees, base salaries and more. By integrating the two, you can easily see how your budget measures up against the actual outgoings for your staff too, ensuring nothing is missed.

If you would like to know more about how Sage can help with creating a payroll budget for your business, get in touch with our experts today.

*This article contains general information in order to assist all of our customers and is meant for  guidance only – there are no guarantees that the information we provide will be suitable for your particular needs. If you require specific assistance, we recommend that you seek professional guidance on your individual circumstances. Reality Solutions are in no way responsible for any loss or damage arising from any information contained within our articles.

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