Improve Productivity With SharePoint Online

September 15, 2023

Whether your staff are working from home, in the office, or a hybrid of the two, optimal productivity is essential to keep your business moving forward. A proven way to streamline workflows, enhance collaboration and improve efficiency is SharePoint Online, a cloud-based collaboration platform created by Microsoft.

SharePoint Online has a huge range of features that can improve productivity in the workplace, so let’s have a look at some of these in further detail.

Document Management

SharePoint provides a centralised location for document management, meaning that employees can store, organise and share files in a secure way that is accessible to all. Documents can be filed into libraries, which can then be customised to specific departments within the company. Reducing the need for multiple copies of documents being shared across various departments. With one live copy, this also reduces important information being overwritten.

Microsoft SharePoint can help transform the storage and compilation of documents within your business. Some of the core functionalities include:

  • Easy storing and organisation of documents
  • Simplified and intelligent search for documents
  • Unified workflows
  • Limited access as set out by user permissions
  • Recall previous versions of documents

Seamless Collaboration

One main way that SharePoint helps to boost productivity in the workplace is by promoting collaboration on tasks. Team leaders are able to grant different levels of access permissions, and employees are able to work together on files from anywhere, and on any device. With its clever co-authoring function, SharePoint allows several people to work on a document while chatting with each other, within that same document.

SharePoint also seamlessly integrates with other Microsoft Office products including Word, Excel, PowerPoint and Teams, allowing for streamlined collaboration.

Project Management

Both planning and executing projects can be painful tasks, but not with SharePoint. With a centralised location for information and records, project management has never been easier. SharePoint also has its own lists feature, which allows you to create tasks for any of the project processes, helping employees to work faster.

SharePoint also supports the management of complex projects with SharePoint Collections. Logistically bringing together all projects in a site collection, allowing for easier management.

Enhanced Security

SharePoint provides robust security features that keep your documents safe and secure, no matter where in the world your employees are accessing them from. Administrators have control over permissions, access levels and sharing settings, allowing them to manage and secure content effectively.

Encryption and multi-factor authentication also come as standard with SharePoint, helping to prevent against unauthorised access and data breaches. With enhanced security measures, you can rest assured that your employees will be working safely and compliantly with the latest data protection regulations.

Powerful Search

SharePoint has a powerful search and discovery feature within it, allowing employees to find documents easily and therefore improving productivity. With advanced search features, employees can search for documents or files using keywords, metadata or any other criteria you set. By reducing the time spent looking for documents, efficiency is instantly improved.

Why Choose SharePoint For Your Business?

SharePoint Online is a powerful collaboration tool that can help to significantly increase productivity in the workplace. By leveraging SharePoint, companies can empower their employees to work smarter and faster, and ultimately more efficiently. If you would like to know more about how SharePoint can help your business, get in touch with us today.

*This article contains general information in order to assist all of our customers and is meant for guidance only – there are no guarantees that the information we provide will be suitable for your particular needs. If you require specific assistance, we recommend that you seek professional guidance on your individual circumstances. Reality Solutions are in no way responsible for any loss or damage arising from any information contained within our articles.

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